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The right and productive guide to virtual meetings

 "Learning from change is the only thing that will remain constant," says American author Anthony J. D.D.Angelo.


Note: This article is from the CEO and blogger Aytekin Tank, who tells us about his personal experience in managing virtual meetings. 

It's like learning to surf according to Angelou, and maybe there's no better example of that than the present, as the business world in the coming years will be affected by constant periods of crisis, which will make it the virtual work. - Working remotely - a part of our daily life, no doubt, and the number of organizations that will ask their employees to work from home is unprecedented, wrote Tsedal Neeley, professor at Harvard University. "It's not about people always adopting this new formula at work, but that this experience will expand everyone's abilities without exception."

Accordingly, as you become more likely to cancel personal meetings with teams for long periods of time, how will you cope? It's hard to get people's attention at any meeting these days, but when people aren't in the same room, it can be more difficult than ever.

It's going to be annoying when you're arguing for a few minutes and then you stop because of an unexpected reaction, like saying, "I'm not sure I understand you," or you get a response after you try to call someone like this: "I was getting a cup of tea, and I didn't know you were going to talk to me at this time."

I think we all agree that virtual meetings are not so easy, i personally are people who love to interact face-to-face and create;

I think this is an action plan that has proven effective over the more than 14 years I've spent on my business development, and since my company was founded, it's moved away from unnecessary routine meetings that review the company's state of affairs, focusing instead on innovation stalking and problem solving.

What's not going well? I have always asked this question to myself, to go back step by step and find the answer.

It's important for me to always wonder how to improve work, and how to get past things that aren't necessary to go through the basics only.

I think a big part of our success lies in our ability to embrace change and adapt to the circumstances we face, and while there is no room to compensate for the level of social engagement in direct interactions with each other as human beings, we can still make the most of our virtual meetings by planning them and promoting a positive culture of working remotely.

The appropriate and productive guide to completing virtual meetings:

Virtual meetings will be part of every leader's life at one point or another of his career, and as Angelou has expressed, it's wise to deal with these interactions strategically, i've learned many tricks from my own experience and research that has proven to be effective for us as a team, which I hope will work. Here are the most important:


read also:  meetings you should skip when working from home

1. Make the basic rules:

Teaching your team in a polite and rigorous way that they should turn off their phones and refrain from checking emails while making a video call, research has found that while most people think they can do several tasks at the same time, they can't actually do it because doing more than one job at the same time, it will negatively affect productivity.

The devices are distracted, and this is true in the case of both virtual and direct meetings; if one of them presents or shares an idea with the group, others may feel disrespected when they see someone looking down or looking stray and uninvolved.

2. Build the Bonds Above All:

One of my favorite things when starting a business is creating a culture that allows people to get their best out of work.

You certainly want to consolidate such links while working remotely, and you can do so during the first minutes of the video meeting by asking everyone about their situation, taking into account and showing interest in them, as studies show that loneliness is one of the greatest challenges of telecommuter, so encouraging others to communicate positively is critical to ensuring a meaningful meeting.

3. Get everyone involved in the event:

It's hard to ask someone's attention while you're giving them a long head-to-head lecture; Can you blame people for ignoring half of what you're saying?

That's why it's important to capture and attract people in the first 60 seconds, and I'm a personal fan of starting with exciting and surprising statistics, or funny stories that I've learned with them, what you want is to help your team understand the problem before finding solutions.

4. Avoid boring data:

Keep in mind that the term is the enemy of communication, and that going into the list of talking points and endless presentations is the perfect way to ensure that people get out of the communication area.

It doesn't matter how smart or smart the group is, if your goal is to engage with them, you should mix facts with stories, so leaders should be encouraged to choose the least amount of data needed to engage and inform their teams, and not add a single unnecessary slice to the show.

When I prepare for a meeting, I go back to one of my old professors who asked us to be as translatable and understandable as possible for any ordinary person, and said, "Don't become a data slave."

5. Create meaningful participation:

One of the biggest mistakes the leaders make: jamming the problem and turning around it, without integrating the people with them into the same room, or taking their opinions, especially in the case of remote meetings in that virtual space between different team members, each of whom has their own distractions.

Try to come up with two or three ways to create meaningful engagement before setting your agenda, such as planning to survey people, or giving them a few minutes to discuss solutions with themselves, the goal is to keep people in a sense of sharing, value, and communication.

The above is a lesson that every executive in every organization must constantly pursue, if he wants to ride the wave of change and prepare to adapt quickly; the classical pianist Arthurian Rubin said: "Of course there is no single formula for success, perhaps except for the unconditional commitment to life and what it brings to you."

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